Mission Support Services and Procurement


Rationale

Air Force libraries are not public libraries. Base libraries exist to help the military and civilian professional do a better job. Today’s military professional has to be well informed, not only about military matters, but about the world as a whole. It has been said that, “The most important thing for business and professional people to have is the most difficult thing for them to find—information. Information makes the difference between a decision and a guess, between success and failure…..” Library staff members are educated and trained information professionals dedicated to providing the right information when and where it is needed.
 
Reference Support
 
As the main information provider on base, the librarian locates, sorts, selects and analyzes informational materials to meet the needs of the military professional. The librarian’s job is to get the right information, to the right person, in the right format at the right time. The librarian is available in person during most operating hours, by email, telephone, or fax. Additional reference support is available 24/7 online.
 
Current Awareness
 
The librarian will construct database queries to identify articles individuals need to remain abreast of current developments in their career field or other areas of interest. The searches can be run daily, weekly, monthly or at other intervals set by user with results delivered via email.
 
Office Collection Development
 
Mission essential informational materials are purchased by the library for authorized organizations. The materials are maintained in the requesting work center for immediate access.
 
Electronic Resources
 
The library maintains collections of electronic materials including 60,000 full-text newspapers and magazines, over 30,000 electronic books, Transparent Language Online, Global Incident Map, and Culture Grams.

Mission-Essential Information Resources Procurement
 
Air Force libraries purchase mission-essential information resources for organizations throughout the year with library central appropriated funds (central APFs). These materials can include books, subscriptions, microforms, and CD-ROM databases. Download an order form template (approximately 375K in Microsoft Word template format). Forward the completed form to 27 SOFSS/FSDL.
The squadron commander appoints a library custodian and alternate to be responsible for the materials procured by the library. The custodian or alternate is responsible for conducting an annual inventory of the collection. Download an appointment letter template. Forward the signed appointment letter to 27 SOFSS/FSDL.
  • Defining Mission-Essential Resources. Mission-essential information resources are defined by AFI 34-150, paragraph 4.3, as "publications and services that directly bear on the functions, initiatives, and operations of Air Force agencies and that personnel must have on hand to carry out the installation mission effectively."
  • Organizational Exclusions. Paragraph 4.5 of AFI 34-150 lists organizations that Air Force libraries may not purchase materials for using library central APFs. These organizations have their own established methods for purchasing materials.
    • AFRES and ANG
    • Surgeon General (SG).
    • Judge Advocate General (JAG) (Refer to AFI 51-105, Automated Legal Information Services and Library Systems).
    • RDT&E activities funded exclusively with 3600 funds.
    • Depot maintenance organizations funded with Air Force industrial funds (Refer to DoDR 7000.14, Volume 11B, Financial Management Regulation and AFR 170-10, Air Force Industrial Funds).
    • Family housing referral offices (Refer to AFI 65-601, Volume 1).
    • Tenant activities funded with non-Air Force appropriations.
    • Foreign military sales (FMS) activities (Refer to AFI 65-601, Volume 1).
    • Family support centers (Refer to AFI 36-3009, Family Support Center Program).
    • MWR Category C activities in all locations except for those at headquarters and congressionally approved remote and isolated locations IAW AFI 65-106, paragraph 3.1, and for areas involving health and safety issues IAW AFI 65-106, paragraph 2.1.3.
  • Unauthorized Purchases. Attachment 6 of AFI 34-150 lists materials that may not be purchased with library central APFs due to their availability through other sources.
    • Non-mission support recreational publications and materials for dayrooms, lodging, air terminals, VIP aircraft, distinguished visitor lounges, recreation centers, family support centers, youth activity facilities, hospital and clinic waiting rooms, and the like.
    • Training aids and multiple copies of materials for use in military and civilian education programs, family support centers, and religious activities (Refer to AFI 36-2306; AFI 52-101; and AFMAN 23-110, Volume 2, Part 2).
    • Copies of dictionaries, thesauri, and other books available from base supply or publishing distribution offices (PDO) for office use.
    • Technical publications normally furnished by manufacturers for equipment maintenance and operation (AFPD 21-3).
    • Promotion fitness examination (PFE) and specialty knowledge test (SKT) guides (See AFI 36-2605).
    • Decisions of the Comptroller General. The Government Accounting Office (GAO) provides free copies to Government agencies upon request. These materials may also be obtained through the Government Printing Office (GPO GA1.5/a).
    • Materials to support military exercises (Refer to AFI 35-101).
    • Personal purchases for individuals (DoDR 5500.7).
    • Visual information products such as videocassettes, films and the like (See AFI 33-117).
    • Computer application software programs for offices, organizations, and agencies supported by AFLIS which are not information products.
    • Microforms required for non-library use, excluding technical reports or information products (Refer to AFMAN 23-110, Volume 2, Part 2, chapter 9, section B).
    • Defense Mapping Agency products such as FSC 7640 cataloged maps, atlases, charts, and globes; and all other maps, charts, flight information publications (FLIPS), air target material, point positioning data, and geodetic products (Refer to AFI 14-205).
    • Cataloged and non-cataloged sheet and book music (Refer to AFI 35-203).